RFID-Powered Car Key Drop-off System
By tagging rental car keys, RFID ensures accurate, real-time visibility of returns as soon as keys hit the box. Simple for the user, smart for operations.
A short introduction to RFID-based Car Key Drop-off System
RFID-enabled key returns eliminate delays and simplify check-ins.
Turck Vilant Systems Tracks Car Keys with RFID
Peak hours at rental locations often lead to congestion, long wait times, and added stress for both staff and customers. To keep things moving and improve the customer experience, car returns need to be fast and foolproof.
RFID automates the return flow by reading tagged car keys the moment they’re dropped off — instantly confirming the vehicle’s return without manual check-in. Staff can focus on preparing cars, not tracking them.
From key drop to lot logistics, RFID enables full visibility and a real-time record of each returned vehicle. The result is a faster, more reliable return process that’s built to handle busy times without breaking stride.
Turck Vilant Systems Solution for Smart Key Drop
- Designates an RFID tag for each car key to give them a unique identity
- Matches the RFID data to the car ID
- Records the car key return time and location and reports to customer business application
A Step-by-Step Approach to Smart Car Key Drop-offs
Each vehicle key carries a unique RFID tag and is automatically registered at critical handover points, such as return stations or maintenance depots. This enables real-time tracking, ensures accurate availability, and removes the need for manual verification. Digitizing key flow improves operational efficiency and supports faster vehicle allocation.
RFID Tag Generation
The process starts with the customer system registering a new vehicle. This information is paired with a unique RFID tag, which is printed and affixed to the keyring for tracking.
Car on Rental
Once the customer drives off, the business system records the vehicle as checked out. There’s no need for RFID to track the key at this point — the system already knows who has the car.
Key Drop-off
As the customer drops off the keys, the RFID reader at the return station instantly records the time and place — no manual check-in needed.
Return Confirmation
Upon key drop-off, the RFID system communicates return details — time, date, and vehicle identity — directly to the customer system, instantly notifying staff that the vehicle is back and ready for the next customer.
RFID Tag Generation
The process starts with the customer system registering a new vehicle. This information is paired with a unique RFID tag, which is printed and affixed to the keyring for tracking.
Car on Rental
Once the customer drives off, the business system records the vehicle as checked out. There’s no need for RFID to track the key at this point — the system already knows who has the car.
Key Drop-off
As the customer drops off the keys, the RFID reader at the return station instantly records the time and place — no manual check-in needed.
Return Confirmation
Upon key drop-off, the RFID system communicates return details — time, date, and vehicle identity — directly to the customer system, instantly notifying staff that the vehicle is back and ready for the next customer.
Solution benefits
Instant return visibility at the office
Easy and Fast Return Process
How to get started?
Our Experts are available to help you with RTLS & RFID implementation, planning, KPI setting, installation, tests, training and any other tasks you may have.